Privacy

Application of our privacy statement

The Office for Women in Sport and Recreation is a Group of the Department of Jobs, Skills, Industry and Regions (Department). The Office for Women in Sport and Recreation respects and values the privacy of every visitor to this website.

This privacy statement applies only to this website and is consistent with the Department's privacy policy.

The Department's privacy policy is available from the Privacy Officer.

Privacy Officer

Department of Jobs, Skills, Industry and Regions 
GPO Box 4509 
Melbourne, VIC, 3001, Australia 
Email: privacy@ecodev.vic.gov.au

Personal information

In this privacy statement the term ‘personal information’ is information or an opinion that is recorded in any form, whether true or not, about an individual whose identity is apparent or can reasonably be ascertained. This is defined in section 3 of the Privacy and Data Protection Act 2014 (Vic).

This Act is the legislation that regulates our collection and handling of personal information.

Detailed information about the Act is available at the Office of the Victorian Information Commissioner.

Collection of personal information

It is intended that our website can be used anonymously. However, for some functions, the collection of personal information is necessary or unavoidable. You will know if we are collecting personal information from you because you will be requested to provide it.

Use and disclosure of personal information

Any personal information collected will only be used for the purposes for which it was collected. We will not disclose your personal information to a third party, including other state institutions and authorities, except if required by law or other regulation.

Personal information will be handled in accordance with the following legislation:

• Privacy and Data Protection Act 2014
• Public Records Act 1973.
• Charter of Human Rights and Responsibilities Act 2006
• Health Records Act 2001.

We commit to treating any personal information provided by you as confidential and only for the purposes indicated. They include but are not limited to the following services.

Contact Us Form

Our website provides a contact us form through the Contact us page.

We collect the information about you that we need for our work.

On this page we collect your name and email address, as well as the nature of your query. Please contact us if you have any questions or concerns about the way we handle your personal information, or to make a complaint.

The personal information will only be used to respond to your query. To provide anonymous content you can either write, call, or email us at changeourgame@sport.vic.gov.au.

Electronic Direct Mail (EDM) & Newsletter Subscription

We use both internally built mail distribution software and third-party vendors to provide online communication services for email campaigns and newsletter services.

In subscribing to newsletters, you are providing us with personal information, which we will not disclose or use for any other purpose without your consent.

You can unsubscribe at any time and your email address will be moved to a 'do not contact' email database. To do this, click on the unsubscribe link within each email or newsletter you have subscribed to. You can resubscribe at any time by using the appropriate subscription form on the website.

Subscriptions supported by third-party vendors only share details with us to assist with managing delivery, technical issues and the prevention of fraud or security issues.

Here is the privacy policy of the third-party we use:

• Campaign Monitor privacy policy

Your personal information is stored on secure databases located in Australia, and the United States. If you do not consent to your personal information being stored outside of Australia, please do not submit your personal information to us.

Social Media

If you engage with us using social media channels such as X (formerly Twitter), YouTube, Instagram or Facebook, you should be aware of the following:

• We only collect information that you voluntarily provide via polls, responses, competitions, posts, comments, direct messages, tweets and other social channels
• Your social media profile contact details may be used to contact you for feedback or to reply to you. All contact will be made via the channels you are using
• Information you post on social media is potentially available to anyone other people on the same or other social media channels
• Your individual privacy settings for profiles and accounts on social media networks are your responsibility. We have no control over these settings
• We strongly recommend that you regularly check and update the privacy settings of all your social media profiles and accounts to make sure that you know what information you are making available, and to which audience
• When you join our social networks and/or participate in any way, some of your personal information may be made visible to others. For example, if you choose to:
• ‘Like’ a department post, tweet, comment or update
• Share a link
• Follow on X (formerly Twitter)
• Tweet a mention or retweet a message
• Join a Facebook group, your activity may be made visible to others within these networks

Here are the privacy policies for some of the social media channels and tools used:

• X (formerly Twitter) Privacy Policy

• YouTube (Google) Privacy Policy

• Facebook Privacy Policy

• Instagram Privacy Policy